Are You Properly Maintaining Your QuickBooks file?

QuickBooks Enterprise has many fields with limits that you might have a problem with when importing data into QuickBooks. Below are the most common fields that you will need to be mindful of.

Why is your QuickBooks File corrupted?

There are too many possible reasons that can actually cause QuickBooks errors and file issues but below are a few, as well as ways in which you can help prevent damage to your file.

Performing regular manned backup files. I am not talking about having your server backup or your IT Company backing up the server. What I mean is to log into your file in Single User mode and doing a Complete Verification.

Negative Inventory in QuickBooks over time will be a way you will be assured corruptions. With QuickBooks Enterprise Solutions, you will have an option to never let your file go negative. Typically, inventory shouldn't go negative. Usually it happens because your procedures within the file are likely changing an item receipt date after the inventory was received, or simply not having a good practice of selling and receiving.

Improper network setup can cause a partially captured transaction to post should the file be dropped offline at the moment a transaction is being saved. If at all possible, I recommend having all QuickBooks users log into a server directly using Remote Desktop or hosting your file through a hosting platform. We are a hosting company and would be happy to share any information you need. Please call our sales team.

Large files are another reason to have corruptions. Although there isn't a one size fits all scenario for how big a file can get, but we recommend 150-350 MB for a QuickBooks Premier or Pro file and 1-1.5 Gig file for QuickBooks Enterprise. We perform a service that (with using proprietary software and not the condense feature), we remove historical data so that you can continue working in your file that has been customized by you. Visit our Data Services page for more details.

Here is a webinar going over the proper maintenance of your QuickBooks file

Need More Information?

Call Quality Consulting Group at 1-877-723-7148 for additional help, more information, to schedule a free demo, or to purchase QuickBooks Enterprise Solutions or other products and services.

 Denise Magee

Since 2019, Denise Magee has been an elected member of the QuickBooks Enterprise Solutions Advisory Council assisting Intuit with the development of the desktop product for the betterment of QuickBooks users.



*Save up to 50% on select QuickBooks Products (through 12/31/22). Call us for details and a complimentary quote.


Good Morning Denise,

I just wanted to drop you a quick note re: your staff. They were a total pleasure to deal with. I had contacted 4 others re: my QuickBooks Enterprise purchase and none of them could even come close to your staff's professionalism. Their knowledge, communication skills, follow-up and consistently positive attitude were the reasons I chose to do business with your company.


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